Powerpoint to PDF Procedures

Print Easy To Read Step-By-Step Instructions

Here at Big Research Posters, we only print from PDF files. So after your poster is complete in Powerpoint, you will need to convert it to a PDF file. Don’t worry, it is easy. Just follow these step-by-step instructions.

1.  With your poster file open in Powerpoint, open the Save As dialog box,

    • In PowerPoint 2007, click on the Microsoft Office Button in top left hand corner, point to the arrow next to Save As, and then click on PDF or XPS.
    • In PowerPoint 2010, click on the File tab, and then click on Save As.
    • In PowerPoint 2013, click on the File tab, choose a location and folder, and then click on Save As.

2. In the File Name box, type or select a name for your poster.

3. In the Save as type list, click on PDF (*.pdf).

4. Select the Open file after publishing check box.

5. Select Standard (publishing online and printing). This will ensure a high quality file for printing.

6. On the dialog box, click on Tools, click on Save Options,

    • Scroll to the bottom of the Save Options dialog box.
    • Select Embed fonts in the file check box.
    • Select Embed only the characters used in the presentation (best for reducing file size).
    • Select OK to close the Save Options dialog box.

7. Click on Save.

8. The PDF of your poster will automatically open.

If you used a program other than Powerpoint, then use that software’s help menu to determine how to make a PDF file.


Now let’s capture the exact dimensions of your PDF file because we will use them in later steps.

1. With your PDF poster open in Adobe Reader, click on File and then click on Properties. The Document Properties screen will open.

2. On the top of the Document Properties screen, there are a series of tabs. Click on the first tab,Description.

3. At the bottom of the Description tab you should see a field called File Size. Write down the File Size for future reference.

4. Click on OK.